Privacy Policy
How Arctic Wallaby handles your data across portfolio and AI engineering projects.
Data Collection
What information we collect and how we use it.
Analytics & Usage Data
- Google Analytics: Anonymous page views, user interactions, and engagement metrics (only with your consent)
- Performance data: Page load times, error rates, and technical performance metrics
- Usage patterns: Which projects visitors explore, time spent on pages, and navigation paths
Contact Information
- Email addresses: When you contact us via email or contact forms
- Communication content: Messages, inquiries, and project discussions
- Professional information: LinkedIn profiles, CV downloads, and career-related communications
Project-Specific Data
- Ask Your Docs: Uploaded documents, chat conversations, and search queries
- Present For Me: Voice recordings, presentation topics, and generated content
- User preferences: Settings, consent choices, and feature usage
Data Usage
How we use your information to improve our services.
Service Improvement
- Analyzing which projects and features are most valuable to visitors
- Optimizing website performance and user experience
- Understanding technical requirements and user needs
Communication
- Responding to inquiries and project discussions
- Providing technical support and guidance
- Sharing relevant updates about AI engineering projects
AI Project Functionality
- Processing documents for search and retrieval (Ask Your Docs)
- Generating presentations and voice cloning (Present For Me)
- Maintaining user sessions and project state
Data Protection
How we keep your information secure and private.
Technical Safeguards
- Encryption: All data transmission uses HTTPS/TLS encryption
- Access controls: Limited access to personal data on a need-to-know basis
- Secure storage: Data stored in secure, encrypted databases and cloud services
- Regular updates: Security patches and system updates applied promptly
Privacy by Design
- Minimal collection: We only collect data necessary for service functionality
- Consent-based tracking: Analytics only run with explicit user consent
- Data minimization: Personal data is deleted when no longer needed
- Transparent practices: Clear communication about data usage
Third-Party Services
- Google Analytics: Privacy-friendly configuration with IP anonymization
- OpenAI: API calls for AI functionality with data processing agreements
- ElevenLabs: Voice processing with appropriate data handling
- Cloud providers: Secure hosting with industry-standard security measures
GDPR Compliance
Your rights under the General Data Protection Regulation (GDPR).
Your GDPR Rights
- Right of access: Request copies of your personal data
- Right to rectification: Correct inaccurate or incomplete data
- Right to erasure: Request deletion of your personal data
- Right to restrict processing: Limit how we use your data
- Right to data portability: Receive your data in a structured format
- Right to object: Opt out of certain data processing activities
- Rights related to automated decision-making: Human review of automated decisions
Legal Basis for Processing
- Consent: Analytics tracking and optional features (withdrawable at any time)
- Legitimate interests: Website security, service improvement, and business operations
- Contractual necessity: Providing requested AI engineering services
- Legal obligation: Compliance with applicable laws and regulations
Data Protection Officer
- Contact: lucashadin@gmail.com (subject: "GDPR Request")
- Response time: We respond to GDPR requests within 30 days
- Verification: Identity verification may be required for security
- Supervisory authority: Right to lodge complaints with your local DPA
Your Rights
Control over your personal data and privacy choices.
Access & Control
- View your data: Request a copy of all personal data we hold about you
- Update information: Correct or update your personal details
- Delete data: Request deletion of your personal information
- Data portability: Export your data in a machine-readable format
Consent Management
- Analytics consent: Accept or reject tracking at any time via the consent banner
- Cookie preferences: Manage cookie settings through your browser
- Communication preferences: Opt out of marketing communications
- Project data: Delete uploaded documents and generated content
Contact & Complaints
- Direct contact: Email lucashadin@gmail.com for privacy inquiries
- Response time: We respond to privacy requests within 30 days
- Data protection authority: Right to lodge complaints with supervisory authorities
- Legal basis: Processing based on consent, legitimate interests, and contractual necessity
Data Retention
How long we keep your information.
Analytics Data
- Google Analytics: 26 months (configurable, can be shorter)
- Performance metrics: 12 months for technical optimization
- Usage patterns: Aggregated and anonymized after 6 months
Communication Data
- Email correspondence: 3 years for business relationship management
- Project discussions: 5 years for ongoing collaboration
- Contact information: Until you request deletion or withdraw consent
Project Data
- Uploaded documents: Until you delete them or request removal
- Voice recordings: Deleted after presentation generation (unless retained for improvement)
- Generated content: 30 days unless you choose to keep it longer
- User accounts: Until account deletion or 2 years of inactivity
International Transfers
How we handle data transfers across borders.
Service Providers
- Google Analytics: Data processed in the United States with appropriate safeguards
- OpenAI: API calls may involve data processing in the United States
- ElevenLabs: Voice processing may involve international data transfer
- Cloud hosting: Data may be stored in EU, US, or other regions
Safeguards
- Standard Contractual Clauses: EU-approved data transfer mechanisms
- Adequacy decisions: Transfers to countries with adequate data protection
- Technical measures: Encryption and access controls for international transfers
- Regular reviews: Ongoing assessment of transfer mechanisms and risks
Updates & Contact
How we communicate changes and handle privacy inquiries.
Policy Updates
- Notification: Significant changes will be communicated via email or website notice
- Version control: This policy is versioned and dated for transparency
- Continued use: Using our services after updates constitutes acceptance
- Material changes: Major changes may require renewed consent
Contact Information
- Privacy inquiries: lucashadin@gmail.com
- Data requests: Include "Privacy Request" in the subject line
- Response time: We aim to respond within 30 days
- Verification: We may need to verify your identity for data requests
Legal Basis
- Consent: For analytics and optional features
- Legitimate interests: For service improvement and security
- Contractual necessity: For providing requested services
- Legal compliance: Where required by applicable laws
Questions about privacy?
We're committed to transparency and protecting your privacy. Get in touch with any questions.